| Helpful To-Do List When Planning A Party |
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THE FIRST FEW STEPS Determine the type of party (formal, special occasion, holiday, etc.) Decide if you want drinks, finger foods, buffet, full meal, or other Pick your party theme Decide amount of guests you would like to invite Set a date, time, and place for your party Determine a RSVP date Search, investigate and book your location also pay any deposit Make a shopping list -- including small items like napkins and candles etc Make lists of tasks that can be done in advance and those for party day NEXT THINK BUDGET! Decorations, including flowers, plants, or props Food and beverages Other services (caterer, parking attendant, wait staff, etc.) Invitations and postage Rental space Entertainment (music, DJ, etc.) Tables, chairs, and other equipment rentals Other miscellaneous expenses FOUR TO SIX WEEKS PRIOR Put together your guest list and gather addresses and phone numbers Order invitations Purchase decorations, paper goods, and other supplies Contract for any services (caterer, entertainment, etc.) Plan your menu and purchase non-perishable foods and drinks Contact any friends or family you want to help with the party Address and mail your invitations Pick out the music Contract for any equipment rental (chairs, tables, etc.) ONE TO TWO WEEKS BEFORE Confirm any friends, family, and hired service people working the party Pick out your party outfit and have it cleaned Finalize the space layout and decorations Shop for bulk of perishable food TWO TO THREE DAYS BEFORE Clean your house if party is at home Begin decorating Gather your supplies and equipment together Shop for any last-minute food or supplies Touch base with contracted services Assign specific tasks to your volunteer assistants Make preparations for cleaning up, returning equipment, etc. THE AWAITED DAY Finalize the decorations and place settings Instruct any hired and volunteer helpers Relax and enjoy yourself! AFTER THE PARTY ENDS Thank you cards Collect photos and save in photo album for good memories |